RES 2019 Conference Joining Information

 

Accommodation

Bedroom check in/out

Main Conference Accommodation

Accommodation check in is from 3pm-9.45pm each day, at the Conference Reception, Student’s Union building, University Road, CV4 7AL. If you plan to arrive after 9.45pm, please contact Conference Reception to arrange late key collection at wcpreception@warwick.ac.uk or 02476 528910. Key collection after 9.45pm is from the Gatehouse, University Road.

Bedrooms are to be vacated by 9.30am on your day of departure. Luggage and belongings should be removed by that time. If required, luggage can be stored in the Left Luggage facility in Conference Reception, Student Union until departure. On the day of departure, keys can be left at Conference Reception (in the Students Union building), Rootes Restaurant (in Rootes Building) or one of the boxes situated in the entrance hall of each accommodation block.

Electricity is supplied at 220/240v and 50 cycles AC. UK plugs sockets use three-pin system, which is different from European and US standards. Adaptors are available to purchase in the Rootes Grocery Store on Central campus.

Scarman Hotel

Delegates staying in the Scarman Hotel, Scarman Road, CV4 7SH, will need to follow directional signage to Lakeside Village.

Travel

Full details on how to travel to and from the Conference can be found on the University of Warwick website.

By bus
There is a regular bus service to the University from Coventry city centre and the rail station.

By car
For those travelling by car – mornings (8am-10am) and evenings (4pm-6pm) are peak times for traffic on and around campus; please allow extra time for your journey if travelling at these times.

The Conference Car Park is situated on the Central Campus please look out for signage for ‘Conference Car Parking’ If using a sat nav use post code CV4 7AL which will bring you to the edge of campus then follow signs from there.

Parking
To obtain a free parking permit, you will need to register on-line at least three working days in advance of the Conference. Alternatively, you can pay to park using the pay and display machine.

Accessible parking spaces are available in the Conference Car Park and also on Health Centre Road. For accessible parking close to your accommodation (blue badge holders only) contact your organiser.

General Information

Sessions and Presentations

All session rooms have a PC with a data projector, and a visualiser. All computers support presentation slides in PDF and Microsoft PowerPoint. Laptops can be connected to the projector via DVI or VGA connection (provided). There will be clickers available for presenters.

Presenters should bring their presentation on a memory stick and upload it to the PC in their session room in the break before the session. Please ensure you arrive early to set up so the session can start on time and does not impact on your allocated slot. Alternatively, speakers can email their presentations by Friday, 12 April to Elizabeth.Vasileva@warwick.ac.uk, stating the title of presentation, your name, the day and room you are presenting in.

Attendance Certificate

If you or your institution requires a certificate of attendance please contact the registration desk or RES stand in the Oculus building during the Conference.

Environment

RES would like to ask you to help minimise the impact this Conference will have on the environment by bringing your own reusable travel mugs and refillable flasks for water. There are water fountains located in various locations around the site. Please return your badges and lanyards at the end of the Conference so that they can be reused. Return points will be clearly marked in the Oculus and Social Sciences buildings.

First Aid / Emergency Services

In case of an emergency please call the appropriate number below and notify your nearest member of staff.

24-hour control centre                         +44 (0)24 7652 2083

Emergency (police, fire, ambulance)  +44 (0)24 7652 2222

Parking enquiries                                  +44 (0)24 7652 2206

Police (non-emergency)                       101 (Press option Warwickshire or West Midlands)

Internet

Delegates can access the “Warwick Guest” Wi-Fi network around Campus and within their accommodation. Alternatively, the eduroam network will be available for those with access.

Prayer room/Quiet room

Found next to the Department of Economics, the Chaplaincy is a peaceful space open to all people of any, or no, faith. You can come here for meetings, to relax and enjoy light refreshments, or spend time in public worship or quiet thought. The Chaplaincy is home to the Anglican, Catholic, Free Church, Jewish and Muslim chaplains.

Press Office

The Conference Press Office is located between rooms 1.02 and 1.03 on the first floor of Oculus Building.

Sports Facilities

Guests have free access to Warwick Sport’s premium leisure facilities on Campus including swimming pool. For further information please see here.

Refreshments

Refreshment breaks will be provided in the Oculus Atrium, with lunches held in Rootes Restaurant, located on the 1st floor of Rootes Building (see campus map).

Please have with you your conference badge or bedroom key to gain access to the restaurant.

Drinks Reception (Monday 15 April)

The RES Annual Conference Drinks Reception will be held in the atrium of the Oculus building. There will be a selection of alcoholic and non-alcoholic drinks, and canapes.

Gala Dinner (Tuesday 16 April)

The Gala dinner will take place at the Panorama Suite in Rootes building. There are no assigned seats, so feel free to sit where you want. Please note that you need to bring your dinner ticket to the door to attend the Gala dinner (obtainable when you register).

Shops, Banks and Cafes on Central Campus

There are cash machines located in the Students Union Atrium and outside Rootes Grocery Store.

Food and Drink

FUSION BAR                          Sunday: 6pm to 10pm (food served 7.30-9.30pm)

                                                Monday and Tuesday: 6pm-11pm (food served 7.30-10pm)

THE DIRTY DUCK                  Monday to Friday: Noon-late

XANANAS                               Monday to Friday: 9am-9pm

THE BREAD OVEN                 Monday to Friday: Noon-2:30pm

CURIOSITEA                           Monday to Friday: 10am-5pm

ROOTES GROCERY STORE   Monday to Friday: 8am-8pm

                                                 Sunday: 11am-5pm

For further information please see here.

Accessibility

General

All of our conference buildings are fully accessible either by paved flat floor areas or have ramps upon approach. Lifts are available in all buildings used for conference sessions with audible visual indicators to all floors. All of our internal and external building stairways have railing support.

Accessible and gender-neutral toilets are located within all of our buildings. Where these are on the first floor, they are located near to lifts. Transgender delegates are welcome to use whichever facilities they wish.

We have a small number of mobility scooters, electric and manual wheelchairs which can be requested prior to your arrival. These can be offered on a first come first served basis for the duration of your stay and there are power outlets in accommodation blocks where these can be charged if required.

We welcome assistance dogs at Warwick and if required we can provide a water bowl within your event building and bedroom, just let us know. All we ask is that your assistance dog is clearly identifiable when entering buildings so that our team are aware of their presence.

If you have any concerns or questions regarding your specific accessibility requirements, these can be directed to your event organiser prior to your arrival.

Oculus

The Oculus building has push pads on entrance and exit at the 3 main doors (two at the front and 1 at the side of the building) to assist with wheelchair access. The two lecture theatres have designated spaces for wheelchair access from the lower ground, and 1st floor level.

For hearing assistance in the Oculus guests can use our infra-red systems which requires a personal neck loop that can be obtained from a member of the Warwick Conferences team, located at Conference Reception, Student Union Building. Alternatively please contact Elizabeth.Vasileva@warwick.ac.uk and we can have this available from the Registration Desk in the Oculus building.

Social Sciences

The Social Sciences building has automatic doors for all entrances used by Royal Economic Society Annual Conference. The picture at the top of the page shows the easiest route (following the red line) from the Oculus to Social Sciences. This route is paved with drop curbs for wheelchair access.